Annual Meeting Function Space Request

To reserve function space within the ACMS hotel block at the JW Marriott Austin, groups must first complete this function space form and be approved by the ACMS. Please submit one form for each function. Following approval, we will provide you with a hotel contact to coordinate food/beverage and AV needs. Private social events proposed in conflict with any official Annual Meeting session or activity will not be allowed.

Fields with an asterisk (*) are required.

1. Organization/Contact:

Organization *

Contact Person *

Primary Contact Email *

Secondary Contact Email

Address *

City *

State *

Zip *

Country *

Phone *

2. Function Information:

Title of Function *

Proposed Date *

Start Time *

End Time *

Describe the purpose of the function *

Number of expected attendees *

Ticket Required for Event? *

Yes

Event Entry Fee? *

Yes

If yes, how much?

3. Agreement:

This application is used only to apply for function space approval. You will receive written confirmation from ACMS staff regarding your application. In the event the ACMS approves your application, by submitting this form, you agree to not use the ACMS logo in the promotion of this function. By approving your application, the ACMS does not endorse or sanction your function, and no such relationship should be inferred by you or implied to your participants.

I agree *

Important Dates

December 2025
11 Pre-registration (early rate) opens
24-31 ACMS office closed

January 2026
1 ACMS office closed
5 Abstract submission deadline
23 Deadline for Fellows-in-Training
Clinicopathologic Case Competition
31 Early meeting registration ends

February 2026
1 Regular registration period begins
25 Final day for full exhibitor refund
27 Deadline for registration packet insert approval

March 2026
3 Deadline for member refunds
27 Deadline for registration packet inserts to be received by Heritage Printing

April 2026
8 Pre-registration & hotel room block closes
29 Meeting begins

May 2026
3 Meeting ends
18 CME claim site opens